Privacy Policy

Last Updated: April 30, 2026

1. Introduction

Welcome to WPCheckMail. WPCheckMail is committed to protecting your privacy and safeguarding your personal information. This Privacy Policy explains how we collect, use, disclose, and protect your data when you visit our website or use our services.

2. Information We Collect

2.1 Personal Information

We may collect personal information you voluntarily provide, including:

  • Name
  • Email address
  • Billing or payment information, if applicable
  • Any other information you provide through our website or services

2.2 Technical and Usage Information

We may also collect technical information related to website and service usage, including:

  • IP address
  • Browser type and version
  • Operating system
  • Date and time of visit
  • Referring website
  • Service logs related to email verification and monitoring

3. How We Use Your Information

We may use collected information to:

  • Provide, maintain, and improve WPCheckMail services.
  • Process subscriptions, payments, and account-related transactions.
  • Send service-related notifications.
  • Respond to support requests, questions, or inquiries.
  • Monitor system performance, reliability, and security.
  • Detect, prevent, and troubleshoot technical issues.
  • Comply with legal, regulatory, or contractual obligations.

4. Data Processing and Storage

WPCheckMail stores collected information in secure systems with access limited to authorized personnel who need it to operate, maintain, or improve our services.

Where appropriate, sensitive information is protected using encryption in transit through HTTPS/TLS and encryption at rest.

5. Data Retention

We retain personal data only for as long as necessary to provide our services, meet legal obligations, resolve disputes, and maintain accurate business records.

  • Account and billing data may be retained for the duration of the account and for a limited period after closure for recordkeeping.
  • Verification and service logs may be retained temporarily for auditing, troubleshooting, and system reliability.
  • Email and transactional logs may be retained according to normal system rotation cycles.
  • Backup data may persist temporarily until normal backup rotation removes it.

After applicable retention periods, data is deleted, anonymized, or securely purged where appropriate.

6. Data Security

WPCheckMail uses reasonable administrative, technical, and organizational safeguards to protect user data, including:

  • Encrypted connections where applicable.
  • Limited administrative access.
  • Routine software updates and patching.
  • Server and application monitoring.
  • Access controls for administrative systems.

No system can be guaranteed to be completely secure, but we take reasonable steps to protect information from unauthorized access, misuse, loss, or disclosure.

7. Data Sharing

WPCheckMail does not sell, trade, or rent users’ personal information.

We may share information only when necessary:

  • With trusted service providers who help operate our website, hosting, payment, email, or support systems.
  • When required by law, legal process, or governmental request.
  • When necessary to protect the rights, property, security, or safety of WPCheckMail, our users, or others.

8. User Control and Data Requests

Users may request access to, correction of, or deletion of their personal information by contacting us at [email protected].

Requests may require verification before action is taken. Some information may be retained where required for legal, billing, security, or legitimate business purposes.

Team Members

1. Inviting Team Members

Account owners may invite team members to access a WPCheckMail project.

2. Team Member Access Duration

Account owners may control how long a team member has access to a project. Options may include:

  • Automatically deactivating access after a set period of time.
  • Setting a custom deactivation date and time.
  • Allowing access indefinitely.

When a deactivation date is set, WPCheckMail may send reminder notifications before access expires. The account owner may extend access when needed.

Unverified Domain Retention Policy

1. Overview

To maintain accurate and reliable records, WPCheckMail may periodically review domains that remain unverified after being added by users.

2. Verification Reminders

If a domain remains unverified, WPCheckMail may send reminder notifications to the account email associated with the domain.

  • Day 1: Initial reminder to verify the domain.
  • Day 3: Second reminder for unverified domains.
  • Day 7: Final reminder before removal.

3. Removal of Unverified Domains

  • Domains that remain unverified for 10 days or more may be automatically removed from the system.
  • Associated records and metadata may be deleted to reduce unused data and protect privacy.
  • Users may re-add the domain at any time and complete verification to restore monitoring.

4. Optional Metadata Retention

For audit, diagnostic, and system-integrity purposes, WPCheckMail may retain limited anonymized metadata for up to 30 days after removal. This metadata is not used to personally identify users.

Compliance and Legal Framework

1. General Compliance

WPCheckMail aims to comply with applicable privacy and data protection requirements, including where relevant:

  • GDPR: For users located in the European Union or European Economic Area.
  • CCPA/CPRA: For applicable California residents.
  • CAN-SPAM Act: For applicable email communication practices.

2. Data Subject Rights

Depending on your location, you may have rights related to your personal information, including:

  • Access: Request access to personal data we hold about you.
  • Correction: Request correction of inaccurate or incomplete information.
  • Deletion: Request deletion of personal data, subject to applicable limitations.
  • Restriction: Request restriction of certain processing activities.
  • Portability: Request a copy of your data in a portable format, where applicable.
  • Objection: Object to certain processing activities, where applicable.

To exercise these rights, contact [email protected].

3. International Data Transfers

Data may be processed or stored in countries outside your own. When applicable, WPCheckMail uses reasonable safeguards to protect personal information during such transfers.

4. Changes to This Policy

We may update this Policy from time to time to reflect changes in our practices, services, legal obligations, or operational needs. Significant changes may be communicated by email or through our website.

5. Contact Information

If you have questions, concerns, or requests related to this Policy, contact us at:

Email: [email protected]
Support: [email protected]
Website: https://wpcheckmail.com